Reporting & Evidence – User Guide

This section explains, for each button in the “Reporting and Evidence” group, how folder trees are processed, which file types are included, how page counts are calculated and what Excel reports you get at the end.

High-level behaviour

All reporting tools in this group work with an Input folder and an Output folder. The suite traverses the Input tree, mirrors the same folder structure under Output (where needed) and creates one or more Excel reports that describe the evidence set: file paths, sizes, page counts, and other metadata. Original files remain in place.

PDF Bundle Summary

Quick “borderou” for PDFs: file list with page counts and sizes, ready to attach to a bundle.

What this button does

When you choose an Input folder, Output folder and press “PDF Bundle Summary”, DocInspector Pro walks the folder tree, finds all PDF files and generates a compact Excel file with one row per PDF.

Useful as a simple borderou when you only need to track PDFs in a matter folder.

Folder tree & file types

Recursively scans the entire Input folder.
Includes only files with .pdf extension.
Skips temporary files and obviously invalid PDFs.
Other formats (Word, Excel, images, audio) are ignored in this report.

For mixed folders, this report is deliberately focused on PDFs only.

Output structure

Creates one Excel file in the root of your chosen Output folder.
Does not duplicate or move any original files.

Typical name: something like PDF_Bundle_Summary.xlsx.

Columns in the report

FullPath – full path to the PDF file.
RelativePath – path relative to the Input folder.
FileName – file name only.
Pages – page count for that PDF.
SizeKB – file size in kilobytes.

Exact column names may change slightly between versions, but this is the general layout.

Processing steps

Enumerates all PDF files under Input.
For each PDF, reads basic info and page count via a PDF analysis library.
Builds rows in memory (one row per PDF).
Writes everything into a new Excel workbook in Output.

Large folders may take some time – the progress bar in the GUI shows how far it is.

Advanced Bundle Report

Richer Excel inventory: PDFs, Word, Excel and other formats, with more metadata.

What this button does

“Advanced Bundle Report” builds a more complete evidence list: not only PDFs, but also Word, Excel and other office documents in the folder tree.

Designed for more complex cases, e-discovery and internal investigations.

Folder tree & file types

Recursively scans the Input folder, like the simple summary.
Includes PDFs, Word, Excel and potentially other office formats.
Very large or unsupported files may be listed with partial info.
Non-document formats (audio, video, images, archives) can be listed with generic stats.

Exact set of included extensions can evolve between versions.

Output structure

Writes one Excel workbook in the selected Output folder.
Optionally, a log file can be written alongside (for troubleshooting).

Check the log when something looks off (missing page counts, access denied, etc.).

Typical columns

RelativePath, FileName, Extension.
Pages (when the format supports page counting).
SizeKB, Created, Modified.
Optionally, hash or internal ID columns in future versions.

Use Excel filters to slice by extension, page count, size, or date ranges.

Processing steps

Enumerates files under Input with supported extensions.
For each, collects size and timestamps from the file system.
For PDFs and other supported types, calculates page counts.
Builds up the Excel rows and saves the workbook.

The more file types you include, the longer this report takes to build.

Folder Evidence Report

Full inventory of a folder tree, suitable for attaching to legal / audit files.

What this button does

“Folder Evidence Report” is the most exhaustive report: it lists every supported file under the Input path, regardless of type, and exports a single Excel workbook that acts as an evidence inventory.

Ideal when regulators or internal auditors ask “show us everything in this folder tree”.

Folder tree & file types

Traverses the entire Input folder, including nested subfolders.
Includes PDFs, Word, Excel, images, audio, video, archives and more.
May skip system files, temporary files or unsupported extensions.

The goal is a realistic picture of “what lives here”, not just documents.

Output structure

Creates a single Excel report in the chosen Output folder.
Does not move, copy or touch the original files.

You can safely re-run the report later to compare before/after states.

Typical columns

RelativePath, FileName, Extension.
SizeKB, Created, Modified.
Optional indicators for “isPDF”, “isOffice”, “isMedia”, etc.

Page counts may be omitted for formats where counting is too slow or not supported.

Processing steps

Enumerates every file under Input (subject to internal filters).
Reads file system metadata (size, timestamps) for each file.
Classifies files by extension into simple categories.
Writes the final Excel workbook with all rows.

For huge trees, consider running this on a copy or a mounted snapshot.