Whether you're preparing for a compliance review or just want to improve your document hygiene, here's a comprehensive checklist.

Metadata audit

  • ☐ Scan all shared drives for documents with author metadata
  • ☐ Identify files with embedded GPS coordinates
  • ☐ Find documents with tracked changes or hidden comments
  • ☐ Check for files containing embedded macros or JavaScript

Access control

  • ☐ Review who has access to sensitive document folders
  • ☐ Check for password-protected files with weak or no passwords
  • ☐ Verify document encryption standards meet policy requirements

Disposal

  • ☐ Identify documents past retention period
  • ☐ Securely shred (not just delete) expired sensitive documents
  • ☐ Document the shredding process for audit trails

Compliance

  • ☐ Generate reports for all document repositories
  • ☐ Cross-reference with GDPR/industry requirements
  • ☐ Archive audit reports for future reference

DocInspector automates most of this checklist. Load your folder tree, run an audit, and you'll have structured reports covering metadata, security flags, and risk indicators.